Records Management Project Analyst - IPSA 9 - Office-based
Location: New York, UNITED STATES OF AMERICA
Type
of Contract: IPSA (Regular)
Post
Level: IPSA-9
Languages
Required: English
Duration
of Initial Contract: 12 months
Expected
Duration of Assignment: 12 months
Application Deadline: 19-Apr-22 (Midnight New York, USA)
UNDP is committed to
achieving workforce diversity in terms of gender, nationality and culture.
Individuals from minority groups, indigenous groups and persons with
disabilities are equally encouraged to apply. All applications will be treated
with the strictest confidence.
UNDP does not tolerate
sexual exploitation and abuse, any kind of harassment, including sexual
harassment, and discrimination. All selected candidates will, therefore,
undergo rigorous reference and background checks.
BACKGROUND
Instructions to
Applicants: Click on the "Apply now"
button. Input your information in the appropriate Sections: personal
information, language proficiency, education, resume and motivation. Upon
completion of the first page, please hit "submit application" tab at
the end of the page. Please ensure that CV or P11 and the Cover letter are
combined in one file.
The
following documents shall be required from the applicants:
Personal CV or P11, indicating
all past positions held and their main underlying functions, their durations
(month/year), the qualifications, as well as the contact details (email and
telephone number) of the Candidate, and at least three (3) the most recent
professional references of previous supervisors. References may also include
peers.
A cover letter
(maximum length: 1 page) indicating why the candidate considers him-/herself to
be suitable for the position.
Managers may ask (ad
hoc) for any other materials relevant to pre-assessing the relevance of their
experience, such as reports, presentations, publications, campaigns or other
materials.
Institutional
Arrangement
The Project Analyst
will report to the Chief of Data Management Services.
Duties
and Responsibilities
Scope
of Work
The Project Analyst
will serve as the main Lead for the project in consultation with Unit Chiefs
identifies requirements, resources, opportunities and risks based an existing analysis
undertaken by the unit.
·
Coordinates internal resources and
third parties/vendors for execution of the project.
·
Ensures that the project is delivered
on-time, within scope and within budget
·
Assists in the definition of project
scope and objectives, involving all relevant internal stakeholders and ensuring
technical feasibility
·
Develops a detailed project plan to
monitor and track progress
·
Manages changes to the project scope,
project schedule, and project costs using appropriate verification techniques
·
Measures performance using appropriate
project management tools and techniques
·
Reports and escalates to management as
needed
·
Manages the relationship with the
client and relevant stakeholders
·
Performs risk management to minimize
potential risks
·
Establishes and maintains relationships
with third parties/vendors
·
Creates and maintains comprehensive
project documentation
·
Meets with clients to take detailed
ordering briefs and clarify specific requirements of each project
·
Develops comprehensive project plans to
be shared with clients as well as other staff members
·
Performs other related duties as
assigned
Competencies
Required
skills and competencies
·
Track record of managing enterprise IT
implementation projects.
·
Strong skills in Microsoft Office
Tools.
·
Strong capacity to engage with
stakeholders, internal communities and groups of experts to strengthen
visibility and internal knowledge-sharing is required.
·
Strong communication and collaboration
skills are required
Desired
additional skills and competencies
·
Experience in Office 365 governance
plan will be an asset
·
Experience in Office 365 information
architecture design will be an asset
·
Experience in design and development of
training and knowledge material will an asset.
·
Experience in Capacity Building &
Adoption Strategies and campaigns will be an asset.
·
Experience in support and coordination
of project-based knowledge activities, and process alignment will be an asset.
·
UN work experience will be an asset
Required
Language(s) (at working level)
·
Fluency in English is required;
·
Working knowledge of French and/or
Spanish will be an asset.
Minimum
Qualifications of the Successful IPSA
Min.
Academic Education
·
Master’s degree in Business
Administration, Records Management or related field; Bachelor’s degree with
additional 2 years of experience can be accepted in lieu of Master’s Degree.
Min.
years of relevant Work experience
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