Job Vacant: World Food Program Consultancy - Supply Chain Officer - Spare parts management and ATV project coordination- Dubai, UAE | Apply Here
Consultancy opportunity in Dubai, UAE
ABOUT WFP
The United Nations World Food Program (WFP) is the largest humanitarian organization delivering food assistance to over 90 million beneficiaries in 80 countries on a yearly basis. With over 5000 trucks, 50 ships and close to 100 planes on the move every single day, WFP, together with its partners, operates a global network to deliver life-saving food assistance to the most hard-to reach places.
GLOBAL FLEET
WFP owns, leases and globally operates more than 900 trucks of different configurations, trailers and workshop facilities throughout 28 Country Offices. The WFP fleet is deployed to fill critical gaps in local transport capacity and stabilize transport rates in the event of increased insecurity and/or sudden growth in demand, as well as pioneer new routes that, due to prevailing insecurity, would remain inaccessible to local transporters. In Dubai, UAE Global Fleet operate a regional fleet and centralized spare parts hub (CSPH) to better respond to Country Office’s needs.
JOB PURPOSE.
The Spare parts manager and ATV project coordinator will support the Regional Fleet Manager in the implementation of activities to support the fleet and centralized spare parts hub in Dubai, UAE. This will include the management of the spare parts store, purchase and deployment of parts, consolidation of Country Office requests and provision of technical and operational support. The incumbent will as well be responsible for the management of Global Fleet’s leasing of all-terrain vehicles (ATVs), including the provision of project management and technical support.
KEY ACCOUNTABILITIES (not all-inclusive)
Under the general supervision of the Regional Fleet Manager in Dubai, the incumbent shall perform the following duties:
Provide general support to logistics operations and Global Fleet activities, by maintaining the spare parts stock in the hub and deploying spare parts and assets to Country Offices
· Liaise with Country Offices for clarification and confirmation of spare parts orders.
· Collect shipping documentation (invoice, packing list, CoC, COO, inspection certificate, etc.) for the execution of logistics operations and local customs clearances.
· Timely track the process of requesting, purchasing, freight, customs clearance, and in-country processes until goods are well received, and timely convey related information to respected parties
· Ensure that all data for the CSPH depot is being entered timely in the fleet management system (FMS)
· Register newly acquired Global Fleet assets
· Analyze data from FMS and use it for routine reports for increased cost efficiency of the CSPH
· Prepare period reports (monthly/annually) and timely submit to supervisor
· Travel to the countries in the region to support fleet managers and logistics officers when required.
· Perform any other related duties as assigned by CSPH.
Act as focal point for queries received from ATV field operations:
· Compile feedback from fleet- and workshop managers on technical issues and report back to HQ and the supplier
· Conduct field visits to ATV operations
· Liaise with ATV manufacturer on new developments, troubleshooting and product improvements
· Provide ATV training for mechanics and drivers
· Prepare internal and external operational reports on ATV utilization on regular basis
· Support Country Office in business case development/deployment planning
· Monitor in-country stocks of ATV spare parts and provide re-order recommendations.
STANDARD MINIMUM REQUIREMENTS
Education
· University degree in Business Administration, Engineering, Transport Economics or other fields related to surface transport.
Experience
· Three to five years of relevant professional experience working in logistics and supply chain in challenging environments
· Proven experience in fleet and workshop management
· Technical experience in spare parts management
· Experience in humanitarian emergencies is considered an advantage
· Understanding of WFP’s logistics practices is considered an advantage.
Language
· Fluent in oral and written English and a second UN Language or one of WFP’s working languages
DESIRED SKILLS AND ABILITIES
· Strong knowledge of Fleet Management System
· Proficiency in MS Office (Word, Excel) and knowledge of transport tracking system
· Demonstrated in depth technical expertise in managing fleets and workshops
· Excellent analytical, conceptual and writing skills
· Ability to rapidly understand complex operations and quickly focus on priorities
· Ability to plan ahead, anticipate challenges and work on activities in parallel
· Ability to create and maintain strong relationships with key counterparts
· Fully committed to the objectives, mandate and code of ethics of the WFP
· Experience identifying transportation operations risks and maintaining documentation on emergency logistics preparedness.
· Experience preparing and managing transport and project budgets
· Experience in working in insecure and difficult environments
TERMS AND CONDITIONS
WFP offers a competitive compensation package which will be determined by the contract type and selected candidate’s qualifications and experience.
Please visit the following websites for detailed information on working with WFP:
http://www.wfp.org Click on: “Our work” and “Countries” to learn more about WFP’s operations.
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DEADLINE FOR APPLICATIONS
Application deadline: 20 February 2022 (midnight Rome time)
Your CV must be submitted in English
Women applicants and qualified applicants from developing countries are especially encouraged to apply. WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service
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